Over the last decade, office digitization has become more pervasive and popular. One of the main reasons for this is that nearly half of all businesses believe that the best way to cut costs is to reduce paper. Some businesses, however, have been reluctant to accept change and are now left behind with vast filing cabinets and boxes in storage rooms. These documents are easy to damage or lose and are difficult to use.
Although most offices today have gone paperless or nearly so, there are still many companies using filing cabinets. The extra expense in paper and storage space, plus the difficulty in storing, retrieving, and managing files puts these companies at risk of losing a competitive edge due to higher operating costs and inefficiency.
Vendors, resellers, analysts – CEOs through to account managers – are commenting on the convergence of the print and IT reseller markets. We see this clearly with 20% of our traditional print partners now earning up to 30% of their revenues from IT services. Certainly, the print technology of today supports the story, but are the services propositions offered by the discrete print and IT reseller channels also coming together? So what is ‘Print as a Service’?
It’s hard to keep up with the technological advances happening these days, but doing so could be extremely beneficial to your workplace. Cloud storage makes filing faster, safer and easier than ever, and project management, sales and bookkeeping software has sent productivity through the roof. While the digital world is pushing us towards a paperless society, printing and scanning needs are still, and will continue to be, very important for businesses.
If you are using managed print services for your business to be more effective, you will want to have a strategy in mind for meeting your business goals. This strategy will be effective for keeping you on track and provide clear, obtainable goals you hope to achieve with managed print solutions.
The business world is becoming increasingly mobile. Nearly every employee has at least one mobile device and many conduct a large amount of business, including mobile printing, outside a traditional office building. Implementing mobile print solutions is one way to dramatically increase employee productivity and keep your company on the forefront of technology.
Perhaps Xerox isn't on your radar of exciting and innovative companies, but maybe it should be now that its translator service has been released. The Xerox easy translator service was created in collaboration with Abbyy for accurate optical character recognition. Translating documents into 37 languages is now possible with a quick scan or uploaded photo.
If you’ve started using digital capture as a method of document imaging, Delmarva Document Solutions recommends you refine your strategy to make it as efficient as possible. Following are a few ways to do just that and improve your document management strategy.
Making the switch to a multifunction device can seem like a large investment – buying new equipment and toner and getting integrating it into your workflows. Here are some of the benefits that offset this initial cost:
Buy switching from dedicated devices – individual printer, scanner, fax machine, copier, etc. – to a multifunction device, you free up the space that all of your devices previously took up. You can now utilize your freed up desk and floor space for storage or a new workstation.
Most Maryland offices require certain equipment and functionality in order to help employees perform efficiently. For example, businesses in most industries require a printer, copier, and fax machine. Some businesses also need certain finish work on documents, such as collating or stapling. Multifunction printers, sometimes called all in one printers, offer many benefits that may be ideal for your office.
Multifunction printing machines may perform many services, such as: